Yesterday, reading the comments on a WSJ story, I stumbled on a mention of “The Pomodoro Technique.” I’m suspicious of such endorsements in comments, but this one seemed genuine, and so I clicked through to the Pomodoro Technique Web site.
I was so instantly hooked that I read the 45-page PDF (a free download) and started applying the principles today. Admittedly, it’s been one day. But it feels revolutionary. For instance, it’s 5:56, and I’m done with work, having completed everything on my to-do list and then some.
Pomodoro has it roots in Francesco Cirillo’s first years in college, when apparently he felt like he was getting his ass kicked. He felt his problem was that he couldn’t study or concentrate effectively. So he got a kitchen timer shaped like a tomato, and set it for 10 minutes with a goal of studying without interruption. Over time and through trial, he came up with a formula: 25 minutes on and a five minute break equals one “Pomodoro.” Every four Pomodoros, take a 15-20 minute break.
The gist is that anyone can focus—really focus—on a task for 25 minutes. (Considering that’s the length of a sitcom, even ADD types should be able to manage.) And if you string together 25-minute blocks, you get a lot done. It’s been embraced by students, understandably, and also engineers and programmers who need to concentrate without interruption. But it also seems like the perfect tool for writers and editors.
There are three parts of the philosophy of Pomodoro that speak to me and how I work. First, planning is essential. You can’t use this method without a list of activities that you want to accomplish, and an estimate of how much time (how many Pomodoros) each will take. I always work more efficiently when I have such a list, but I can get lazy about maintaining them.
Second, rest is part of progress. We knew that “study breaks” were necessary in college, but that’s quickly forgotten in the work world where you are trying to cram in as much as possible to every day. But mental effort requires a refresh. And I was amazed at how accurate this system was. After four pomodoros — just over two hours of concentrated work — I needed more than just a five-minute break. This is also one of the aspects I like about yoga: resting at the end is part of the exercise.
Third — and Cirillo writes about this — the Pomodoro Technique shifts your philosophy of time. It is your friend and your tool, not the source of anxiety. Progress becomes not hours past, but a succession of activities. And if I thought of something I need or want to do (buy new lightbulbs) I just put it on the list, and I know I’ll get to it later, so little things don’t nag at me, causing anxiety.
Pomodoro has surely been easier for me to implement because I work at home, where there are few external distractions, few standing meetings, and most of those (phone, email) I can choose to ignore for 25-minute stretches. My big distractions are, “What in the heck is the cat doing in the closet?” and “Ooh, is the mailman here?” But even in those five-minute breaks, I felt I got more done around the house. Bringing in the trash cans from the street, playing with the cat, emptying the dishwasher, vacuuming under the bed — these were all perfect five-minute breaks. But the breaks were also only five minutes; I didn’t let them drag on much more. But that was OK, because I got another one in a half hour.
Cirillo says that with experience, Pomodoro-ing also leads to self-improvement. That you’ll get better at creating estimates of how much time certain tasks are going to take, and then more effective in each Pomodoro period itself. That certainly seems likely. But if I just have more productive days like today, I’ll be a happy Pomodorian.
(Source: pomodorotechnique.com)